Privacy PolicyLast updated: 8/8/2025
1. IntroductionSiteSync AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered construction plan analysis platform.
2. Information We Collect2.1 Personal InformationWe may collect personal information that you provide directly to us, including:
  • Name and contact information (email address, phone number)
  • Account credentials and profile information
  • Organization details and role information
  • Communication preferences and settings
2.2 File DataWhen you upload construction plans and blueprints, we collect:
  • PDF files, ZIP archives, and image files
  • File metadata (size, type, upload date)
  • Analysis results and AI-generated insights
  • Annotations and entity markings you create
2.3 Usage InformationWe automatically collect certain information about your use of the Platform:
  • Log data (IP address, browser type, access times)
  • Usage patterns and feature interactions
  • Device information and technical specifications
  • Error reports and performance data
3. How We Use Your InformationWe use the collected information for the following purposes:
  • Provide and maintain the SiteSync AI platform
  • Process and analyze your uploaded construction plans
  • Generate AI-powered insights and discrepancy reports
  • Improve our AI models and platform functionality
  • Provide customer support and respond to inquiries
  • Send important updates and service notifications
  • Ensure platform security and prevent fraud
  • Comply with legal obligations
4. AI Processing and Data Security
Our platform uses proprietary AI models trained specifically for construction plan analysis. To ensure your data security and privacy:
  • We use our own trained LLMs, not third-party AI services
  • All data processing occurs within our secure infrastructure
  • Files are encrypted during transmission and storage
  • Access to your data is strictly controlled and logged
  • We implement industry-standard security measures
5. Information Sharing and DisclosureWe do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:
  • With your explicit consent
  • To comply with legal obligations or court orders
  • To protect our rights, property, or safety
  • In connection with a business transfer or merger
  • To trusted service providers who assist in platform operations (under strict confidentiality agreements)
6. Data RetentionWe retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Specifically:
  • Account information is retained while your account is active
  • Uploaded files are retained for processing and analysis purposes
  • Analysis results are stored to provide historical insights
  • We may retain certain information for legal compliance purposes
7. Your Rights and ChoicesYou have the following rights regarding your personal information:
  • Access and review your personal information
  • Update or correct inaccurate information
  • Request deletion of your account and associated data
  • Opt-out of marketing communications
  • Export your data in a portable format
  • Object to certain processing activities
8. Data SecurityWe implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:
  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication mechanisms
  • Secure data centers and infrastructure
  • Employee training on data protection
9. International Data TransfersYour information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards.
10. Children's PrivacyOur Platform is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.
11. Changes to This Privacy Policy We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on the Platform and updating the "Last updated" date. Your continued use of the Platform after such changes constitutes acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:Email: hello@sitesyncai.com